Senior Administrative Assistant

Metuchen, New Jersey
Work Type: Full Time

Job Overview:
MouthWatch is quickly growing and currently recruiting for a full-time Administrative Assistant/Office Manager to provide support for our office located in Metuchen, NJ, and our team across the United States. This is a unique position with a variety of responsibilities that will keep each day interesting and could provide opportunities for growth. This ideal candidate must be detail-oriented, willing to learn, able to multi-task and be a team player.

MouthWatch has a hard-working, learning, and fun environment. We appreciate each other and what every person brings to the table, encouraging creative thinking and an entrepreneurial spirit!

Your Role at MouthWatch

  • Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.

  • Manage office supplies inventory and place orders as necessary

  • Receive and sort incoming mail and deliveries, and manage outgoing mail

  • Receive provider payment reports and transfer into the system to enable payment

  • Partner with management and legal teams to understand, track and submit legal documentation to ensure state corporate entities remain compliant with registration, licensing and renewals 

  • Work with dentists partnered with us to ensure all Professional Corporation documentation is maintained and updated annually or as needed.

  • Coordinate holiday and other communications with team, partners, and clients. 

  • Handle shipping of promotional items and sponsored items to employees, clients, sponsors, and more. 

  • Provide other administrative support as necessary, including scheduling group meetings, coordinating calendars, capturing action items in key meetings and other identified projects. 

  • Serve as the go-to person for day-to-day employee ad hoc facilities needs.


  • Outstanding organizational skills

  • Detail-oriented approach to executing projects

  • A true “people person” - you enjoy being the person people can go to when they need support

  • Excellent communication skills, both written and verbal

  • Proactive self-starter who can anticipate needs

  • The proven capability to prioritize and handle multiple tasks simultaneously

  • Energetic team player with a positive “Can Do” attitude

  • Proficiency using Microsoft Office Suite

  • Ability to learn new software for entry purposes

What we do:

MouthWatch is a privately held technology and software company servicing the dental healthcare industry, headquartered in Metuchen, NJ. Dedicated to improving overall health worldwide through innovative teledentistry software and intraoral imaging products, the company focuses on solutions that enhance care coordination, boost patient understanding, and facilitate the delivery of advanced dentistry. The team is comprised primarily of telecommuting employees, though offices are available in Metuchen, NJ, for use as needed.

What drives us:

The knowledge that we are fundamentally transforming approaches to dental care enables dental providers to reach more patients and improve clinical outcomes for enhanced overall health. It is incumbent upon us to nurture an environment that attracts, develops, and retains a talented, inclusive workforce and inspires our employees to be passionate about what we do on behalf of our customers. Inherent in this dynamic is a culture that promotes equality, diversity, and respect and holds every member of the organization to the highest standards of integrity and accountability.

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