MouthWatch is quickly growing and currently recruiting for a full-time Administrative Assistant/Office Manager to provide support for our office located in Metuchen, NJ, and our team across the United States. This is a unique position with a variety of responsibilities that will keep each day interesting and could provide opportunities for growth. This ideal candidate must be detail-oriented, willing to learn, able to multi-task and be a team player.
MouthWatch has a hard-working, learning, and fun environment. We appreciate each other and what every person brings to the table, encouraging creative thinking and an entrepreneurial spirit!
Your Role at MouthWatch
Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
Manage office supplies inventory and place orders as necessary
Receive and sort incoming mail and deliveries, and manage outgoing mail
Receive provider payment reports and transfer into the system to enable payment
Partner with management and legal teams to understand, track and submit legal documentation to ensure state corporate entities remain compliant with registration, licensing and renewals
Work with dentists partnered with us to ensure all Professional Corporation documentation is maintained and updated annually or as needed.
Coordinate holiday and other communications with team, partners, and clients.
Handle shipping of promotional items and sponsored items to employees, clients, sponsors, and more.
Provide other administrative support as necessary, including scheduling group meetings, coordinating calendars, capturing action items in key meetings and other identified projects.
Serve as the go-to person for day-to-day employee ad hoc facilities needs.
Outstanding organizational skills
Detail-oriented approach to executing projects
A true “people person” - you enjoy being the person people can go to when they need support
Excellent communication skills, both written and verbal
Proactive self-starter who can anticipate needs
The proven capability to prioritize and handle multiple tasks simultaneously
Energetic team player with a positive “Can Do” attitude
Proficiency using Microsoft Office Suite
Ability to learn new software for entry purposes